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Council Constitution

Derbyshire E-Government Management Board

1. TERMS OF REFERENCE

1. priority Issues in the approach to developing e-government for Derbyshire;
2. To agree the allocation of the ODPM Government online grant;
3. To agree the engagement of consultants, staff secondments and use of resources for developmental work on core e-government projects;
4. To agree standards and protocols for joint working and information sharing between authorities;
5. Consider and agree option appraisals and business solutions that will meet common goals;
6. Recommend and agree procurement arrangements;
7. Determine, where appropriate, lead authority arrangements;
8. Consider any budget provision that individual authorities may need to contribute towards the costs or resource needs of the partnership;
9. Consult the Derbyshire e-government partnership forum on progress;
10. To nominate as appropriate representatives of the Board to steer the development of individual E-Government projects; and
11. To consider and pursue additional resource funding from Government, EU or other sources and any match funding implications.

2. MEMBERSHIP

One member together with the Head of Paid Service or Chief Executive from each of the following constituent authorities:

• Derbyshire County Council (Lead Authority),
• Amber Valley District Council,
• Chesterfield Borough Council,
• Derby City Council,
• Derbyshire Dales District Council,
• Derbyshire Fire Authority,
• Derbyshire Police Authority,
• the District of Bolsover,
• Erewash Borough Council,
• High Peak Borough Council,
• North East Derbyshire District Council and
• South Derbyshire District Council.

Named substitutes for any of the above.

The Peak District National Park Authority be provided with a watching brief.

3. FINANCE

The Board shall operate under the Financial Regulations and Contract Standing Orders of Derbyshire Council the Lead Authority.

The Chair and Vice Chair have delegated powers to approve urgent expenditure of up to £20,000.

4. CHAIRMAN

The Chair and Vice Chair of the Board shall be appointed annually.

Note: Full details of the Partnership arrangements are set out in the Derbyshire E-Government Partnership Agreement.